Church Administrator

Christchurch Baldock, North Hertfordshire

We are seeking an Administrator to support the Elders, Leaders and staff in the administration of the church as a member of the leadership team.
Salary: £12,798 per annum Hours: 20 per week (0.5 FTE)

We are seeking a godly Christian with:
● Excellent written communication and confidence in using software
● Attention to detail, good forward planning and initiative
● Commitment to pursuing Christian maturity in their own life and encouraging it in others

Job purpose
Support the Elders, Leaders and staff in the administration of the church as a member of the leadership team.

Core Tasks
● Maintain the day to day running of the church office, responding to enquiries by phone and email and main- taining church letterhead and footer
● Attend staff and leadership meetings, taking minutes and actions and contributing to planning, discussion and prayer
● Manage the hire of venues as the first point of contact
● Produce and oversee volunteer rotas, supporting team leaders and communicating with volunteers

Internal communications and publications
● Prepare and produce weekly newsletter and notices, occasional handouts and fliers, letters, prayer messages, contact book, maildrops and other publications both printed and digital
● Maintain and update the church notice board and supply of paperwork Church Management System, data and other online presence
● Maintain church management system (Elvanto), including databases, consents, membership list etc.
● Maintain church G suite, Youtube channel and Calendar
● Perform role of Data Protection Manager maintaining compliance with GDPR
● Maintain the church’s Copyright and Music licences, including associated tasks

Events
● Liaise with the Church Secretary in preparing and running annual AGM and October business meetings
● Support the planning and running of occasional events, eg Holiday club, Baldock Fair, Weekend away

Other
● Regular purchasing and banking tasks
● Specified Health and Safety tasks: maintaining first aid kits, accident books and record of qualified first aiders
● Be regular in attendance at church services and prayer meetings where possible
● Attend appropriate training as approved by your line manager
● Undertake any other duties in line with aims of the role and in discussion with your line manager

Key skills
● Excellent written and verbal communication
● Proficiency in Microsoft Office
● Experience in email systems, digital communication tools and publication layout would be desirable. Technical skills can be acquired on the job through training, eg specific Church Management software

Personal attributes and strengths
● Flexibility, efficiency and initiative
● Ability to set priorities, good time management and organisation ● Attention to detail, good forward planning and problem-solving skills
● Excellent interpersonal and collaborative skills

Spiritual qualities
As a member of the leadership team, this is a spiritual appointment not merely a functional one. There is a Genuine Occupational Requirement that the individual be a practising Christian, in sympathy with the Mission statement and ethos of Christchurch Baldock. They will be pursuing Christian maturity in their own life and encouraging it in others.

Salary: £12798 per annum
Hours: 20 hours a week, flexible apart from the following fixed hours:
● Staff meeting – Monday afternoon 1-3pm and occasionally at other times
● Approx 6-weekly leaders meeting – Saturday morning 9-11am
● Biennial business meeting – 12-1pm Sunday afternoon in April and October
● Attendance at services is not automatically part of your paid working hours

This is a hybrid role: working from home and in-person attendance at meetings/services are both essential. An enhanced DBS check is required to be in place before undertaking this role.

For further information or to apply contact Chris Jenkins: chris@cc-b.uk or 07847 388026
Closing date for applications: May 12th, 2024.